CONSTITUTION AND RULES OF THE YORKSHIRE BULL TERRIER CLUB.
1.The Name of the Club.
The Club shall be called “ THE YORKSHIRE BULL TERRIER CLUB”
2.The Objects of the Club.
The objects of the club shall be the furtherance of the progress of the breed and the welfare of Bull Terrier, Standard and Miniature.
The Club shall be a non-profit making body and will not be classed as a trading business. Any excess of income over expenditure from any source shall be maintained for the benefit of the breed and the members of the club.
3.Officers of the Club.
The Club shall have a President, Chairman & Vice Chairman, Honorary Secretary, and Honorary Treasurer who shall be the Officers of the Club.
Membership is open to all with an interest in Bull Terriers. There shall be Ordinary Members, Honorary Life members and Junior Members, Overseas Members and Junior Members, (under 18 years of age.)
Application for membership should be submitted on the appropriate membership form and supported by a Member. All applications for membership will be considered by the committee at their next Committee Meeting. Acceptance will be by a show of hands of those present at the meeting.
Note. Once members have been accepted for membership, providing they continue to pay their membership subscriptions by the correct date, they cannot be refused renewal of membership.
5.Management of the Club.
a, The Management and control of the affairs of the Club shall be vested in the hands of the Committee.
b. The Committee shall comprise the officers of the club and fifteen Ordinary Members of the Club, who shall be elected in accordance with the rules. FIVE of the elected members shall retire by rotation each year but shall be eligible for re-election.
c,The Committee shall have the power to co-opt members to fill any vacancies on the committee however the vacancies have arisen. Co-opted members shall serve to the next Annual General Meeting
(d)Members of the Club shall be eligible for election to the Committee provided they have been a member for three consecutive years and have attended at least one Annual General Meeting in the last two years.
(e)ALL nominations for Committee must be in writing and submitted to the Secretary at least 14 days before the Annual General Meeting. To be valid nominations must be signed by the Nominee, Proposer and Seconder. The Proposer and Seconder must be qualified voting members of the Club.
(f)Election of the Committee shall take place at the Annual General Meeting. If a ballot is required it shall be a secret ballot. Should there be more than five vacancies then members will be elected for a period of three, two or one years, in order to maintain the balance, the Candidates receiving the greatest number of votes to be elected for the longer periods.
(g)At the first committee meeting after the Annual General Meeting the Committee shall elect from its numbers a Chairman and a Vice Chairman who shall ipso facto be Chairman and Vice Chairman of the Club. The Chairman or in his absence the Vice Chairman will act as Chairman at any general meeting of the club.
(h)Committee meetings shall be held as often as may deem necessary. A Quorum of the committee shall be eight, including at least two Officers.
Note: Any Committee member who misses 3 Committee Meetings during the year without acceptable reasons shall be deemed to have resigned from the committee.
(i)At its last meeting before Annual General Meeting, the Committee shall nominate a President, Honorary Secretary and an Honorary Treasurer.
JThe committee’s nominations to be confirmed by the members at the Annual General Meeting.
The committee may elect Honorary Life Members. The elections to be confirmed by the members at the Annual General Meeting. Honorary Life Members shall be entitled to all the rights an privileges of membership but shall cease to be liable for payment of annual subscriptions
k,No persons whilst an un-discharged bankrupt may serve on the Committee of the Club or hold any office or appointment within the club.
Each member shall be entitled to one vote after one year’s membership. In the case of Joint Members, each member of the partnership shall be entitled to a vote. Junior Members shall not be entitled to vote.
Voting shall be by those present at the meeting and shall be by show of hands or by secret ballot as decided by the majority at the meeting.
When a secret ballot is held, two scrutineers shall be appointed by the Committee. They shall collect, count and declare the outcome of the vote. The Honorary Secretary shall retain the ballot papers for one year and shall deal with any queries that may arise.
In the event of a tie in the voting at any meeting, the Chairman of the meeting shall have the casting vote in addition to his or her ordinary vote.
Note: No proxy or postal votes are permitted at any meeting.
(a)Bank accounts shall be in the name of the Club into which all revenue of the Club shall be paid and from which withdrawals shall only be made on the signatures of two of the following:
President, Chairman, Honorary Secretary and Honorary Treasurer.
b.The accounts of the Club shall be kept by the Honorary Treasurer and the club’s Financial Year shall be from 1st January to 31st December.
c.A qualified auditor or two unqualified auditors shall be appointed at the Annual General Meeting to audit the accounts and if correct, sign the balance sheet, which will be presented to the members at the Annual General Meeting.
The Annual Subscriptions shall be determined by the Committee, confirmed by resolution at the Annual General Meeting and notified to the Kennel Club.
Annual Subscriptions shall be determined by the Committee, confirmed by resolution at the Annual General Meeting and notified to The Kennel Club.
Annual Subscriptions shall become due on 1st January and must be paid to the Honorary Secretary.
When two members are Husband and Wife or Partners then a Joint Subscription may be applied for.
That a Compounded Membership is available. To pay in advance, a non-returnable sum. Eight years subscription for Ten years membership. Or such periods as the Committee may from time to time decide.
Any member whose subscription is in arrears shall not be entitled to any of the privileges of membership and if the member fails to pay the subscription by 1st April, the committee shall be empowered to remove his or her name from the register of members. The Committee shall also be empowered to reinstate any lapsed member upon a satisfactory explanation and payment of such arrears of subscription, as the Committee deems appropriate. Any lapsed member who is reinstated shall be deemed to be a new member.
9.Expulsion of members.
Any Member who shall be suspended under KC. Club Rules A42j (4) and/or any member whose dog(s) is/are disqualified under KC Rule A42j (8) shall ipso facto cease to be members of the Club for the duration of the suspension and/or disqualification.
If the conduct of any member shall, in the opinion of the committee of the Club be injurious or likely to be injurious to the character or interest of the Club, the Committee of the Club may, at a meeting notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General meeting of the Club shall be called for the purpose of passing a resolution to expel him or her.
Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation. If at the meeting a resolution to expel is passed by two-thirds majority of the members present and voting, his/her name shall forthwith be erased form the list of members, he/she shall thereupon cease for all purposes to be a member of the Club except that he/she may, within two calendar months from the date of such meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.
If any member is expelled for discreditable conduct in connection with dogs, dog shows, trials or competition, the Club must report the matter in writing to the Kennel Club within seven days and supply to the Kennel Club any particulars required.
10.Annual General Meeting.
(a)The Annual General Meeting shall be held not later than 1st March each year at a place and time to be decided by the committee.
(b)The business to be transacted at the Annual General Meeting shall be as followed:
1.To approve the Minutes of the previous Annual General Meeting
2.To confirm the appointments of the President, The Honorary Secretary and the Honorary Treasurer.
3.To confirm the election of Honorary Life Members.
4. To present the Chairman’s report.
5. To receive and, if approved, adopt the accounts and balance sheet.
6. To elect Committee members, in accordance with the Rules.
7. To appoint auditors for the ensuing year, in accordance with the Rules.
8. To transact any other business on the Agenda.
No business shall be transacted at an Annual General Meeting unless notice thereof appears on the Agenda, with the exception of routine matters or those, which, in the opinion of the Chairman of the Meeting is deemed urgent.
c,A Notice convening the Annual General Meeting and stating when and where such a Meeting will take place shall be sent to all members of the Club not less than 21 days before the date of the said Meeting.
The Notice shall contain the following:
1.1. The names of the retiring Committee Members and whether or not they are seeking re-election.
2.2. The number of vacancies on the committee.
3.An invitation to submit, in writing, nominations for the Committee in accordance with the Rules.
4.An invitation to submit, in writing, any items or motions for inclusion in the Agenda.
5. Copy of the Audited Accounts.
d, Any motion for the Agenda must have a Proposer and Seconder, both of whom shall be qualified voting members of the Club, and to be valid must be received by the Honorary Secretary fourteen days before the date of the Meeting.
e, The Chairman of the club shall preside at the Annual General Meeting, however in his/her absence, the Committee shall elect another of their number to take the Chair.
f, Voting at the Annual General Meeting shall be determined by a majority of those members present and shall be carried out according to the rules.
11.Special General Meetings.
(a)A Special General Meeting may be called by the Committee or by a request in writing signed by at least twenty-five members stating the business to be transacted.
bUpon receipt of such a request, the Honorary Secretary shall, within 4 weeks, call such a Meeting and issue a notice of the Meeting together with the Agenda.
c,A Quorum at a special general meeting shall be twenty-five to include at least six Committee members and two Officers of the club.
d,The Chairman of the Club shall preside at any Special General Meeting and the voting rules shall be as for the Annual General Meeting.
e,No other business other than the Agenda may be transacted.
f,A report of every Special General Meeting shall be sent to the members within two months of the Meeting.
12Alteration to the Rules.
(a)Alteration or addition to the Rules shall only be passed at an Annual General Meeting or Special General Meeting, notice of which contains details of the proposal to alter the rules.
(b)Any proposed alteration to the Rules approved by the members in General Meeting shall not come into force until the Kennel Club has been advised of the alteration.
(c)New rules and amendments introduced specifically to meet Kennel Club requirements shall be added immediately and included in the Club’s Constitution from the club’s Annual General Meeting.
13Annual Returns to The Kennel Club.
a,The Officers acknowledge that during the month of January each year maintenance of title fee will be forwarded to The Kennel Club by the Secretary for the continuance of registration and that by the 31st July each year other returns, as stipulated in “Kennel Club Regulations for the registration and maintenance of titles of Societies, Branches and Breed Councils and affiliation of Agricultural Societies and Municipal Authorities”, will be forwarded to The Kennel Club. The Officers also acknowledge their duty to inform The Kennel Club of any change of Secretary of the Club which may occur during the year.
b. The club must send in a list of members and their addresses to The Kennel Club with the annual returns and if so requested make up an up to date list of members available for inspection by The Kennel Club and members of The Yorkshire Bull Terrier Club.
14The Property of the Club.
(a)The property of the Club shall be vested in the committee. In the event of the Club ceasing to exist the Committee shall decide upon the disposal of the Club’s Assets in consultation with the Kennel Club.
(b)The competition for Club cups and trophies shall be governed by special rules appertaining to each. The Committee shall decide which cup and trophy shall be put up for competition at any particular show.
(c)The Committee shall have the power to vary the terms of any of the rules appertaining to each of the Club cups and trophies, but any such variation must have due regard to the wishes of the donor.
(d)If the Yorkshire Bull Terrier Club is wound up or ceases to be a registered society under The Kennel Club regulations, a final statement of audited accounts with a record of the disposal of the property of the Club shall be forwarded to the Kennel Club within six months and the persons named as Officers and Committee of the Club on the last returns furnished to The Kennel Club will be held responsible by The Kennel Club for the proper winding up of The Yorkshire Bull Terrier Club.
15Interpretation of the rules.
The Kennel Club is the final authority for interpreting the Rules and Regulation of The Yorkshire Bull Terrier Club in all cases relative to canine or Club matters.
a,The Club shall produce and revise annually lists of Judges, which shall be divided into three parts A1. A2. A3.
List A1 and A2 shall indicate all of those Judges whom the Club would support and who have been previously approved by The Kennel Club to award Challenge Certificates in the breed. List A3 shall list any persons whom the Club would support to award Challenge Certificates but who have not been approved by The Kennel Club. List B shall indicate all persons whom the Club would support to Judge at shows without Challenge Certificates. The Committee taking into account the experience of persons in the breed shall produce these lists.
The above lists must be submitted to The Kennel Club as part of the annual returns.
(b)The Club may also maintain a list of new and aspiring Judges (C).
17The Yorkshire Bull Terrier Club shall not join any Federation of Societies or Clubs. Updates AGM 2010 17.2.10